Professional invoicing and expense tracking for independent consultants and small businesses — without the two-hour setup.
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Professional invoicing and expense tracking for independent consultants and small businesses — without the two-hour setup.
Get in touchAlready have an account? Log in
Most accounting software demands an afternoon of configuration before you can send your first invoice. Beancounter is different. Create an account, add a client, send an invoice. That's it. No chart-of-accounts wizard, no VAT filing setup ceremony, no mandatory onboarding call.
From first login to sending your first invoice. Add a client, fill in a line item, hit send. Beancounter handles the numbering, the PDF, the VAT — you handle the work.
Generate clean, branded PDF invoices in one click. Customisable templates, your logo, correct VAT breakdown — ready to send to clients anywhere.
Mark invoices paid, unpaid, or overdue. The doubtful debtors overview shows every invoice that should have been paid by now — so nothing slips through.
Take a photo of a receipt in our integrated Tally mobile app. Beancounter reads the amount, date, and vendor automatically and logs the expense. No manual data entry.
Just say it. "Parking, 8 euros" or "Lunch with client, 42 euros" — AI parses your words and logs the expense instantly. Do it while driving, while running errands, while you think of it. Never miss an expense again.
Open our integrated Tally mobile app, tap the client, log what you did. Hours or days, with a description. Back at your desk, convert logged work into invoice lines in seconds.
Set a default hourly or daily rate per client. Beancounter calculates the amount when you log work — no spreadsheet required.
Year-on-year revenue by client, monthly trends, projections, five-year averages. Know where your income comes from and where it's heading.
Every revenue report now shows a Herfindahl-Hirschman Index score per year. At a glance you see whether you're dangerously dependent on one big client or nicely diversified — colour-coded green, amber, or red.
A full general ledger behind the scenes. Post income and expenses to accounts, run GL account statements as PDFs, keep your bookkeeper happy. Share any account with a client via a secure public link — they can follow project costs and accumulated effort without needing login.
Run multiple companies from one installation. Add team members with per-entity access rights. Switch between entities in one click.
Every change — invoice edits, payments, account entries, deleted lines — is recorded permanently with who did it and what changed. Before and after values, for every edit. Nothing is ever overwritten.
Walk-in sale? Occasional market sale? The integrated point-of-sale lets you ring it up and post it straight to an account — no detour through invoicing. There when you need it, out of the way when you don't.
Full bi-directional PEPPOL support — built in. Send your invoices directly into your customers' systems and receive your suppliers' invoices automatically. No more avalanche of e-mails.
Store all your important business documents, licenses, contracts and bank statements in one central location. Safely backed up with storage in a European data centre, easily sharable with your accountant.
All uploaded documents become instantly searchable. Next time your accountant asks what a transaction was for, Beancounter's search will tell you.
Manage hundreds of recurring subscriptions — hosting, VSAT, SIM cards, software licences, managed services — and bill them all in one run. Beancounter calculates pro-rated amounts, groups lines per customer, and creates pro-forma invoices ready for your review. One click, the whole month billed.
Beancounter is built for service providers who bill the same customers month after month. Managed IT, hosting, VSAT connectivity, SIM management, software licences, maintenance contracts — if it recurs, Beancounter handles it.
From subscription list to invoices — in one step.
Manage subscriptions centrally. Every recurring service lives in one list: customer, product, billing period, start date, price, and a free-format details store for serial numbers, SIM IDs, usernames, or anything else that matters. And there's a full API — hook in your provisioning system, your CRM, your monitoring stack, whatever you're running.
Bill an entire period in one run. Pick a month and a product group. Beancounter finds everything due, calculates pro-rata amounts for subscriptions that started or ended mid-period, groups them by customer, and generates one pro-forma invoice per customer — ready for your review.
Catch-up billing, automatically. Missed a month? No problem. Beancounter tracks what's been billed per subscription and catches up automatically when you run the next billing cycle. Every invoice line shows exactly what period it covers.
Any period, any cadence. Mix weekly, monthly, and annual subscriptions in the same business. Pro-rata calculations are exact — never over-bill or under-bill a partial period again.
* The team behind Beancounter has been doing exactly this for fifteen-odd years — building CDR-based subscription billing engines that have quietly processed tens of millions of euros of recurring revenue for telecoms, VSAT operators, and managed-service providers. Extremely complicated stuff, involving call-detail records, mid-cycle proration, multi-tier SIM plans, and the kind of edge cases that make accountants cry. We know this space cold. We've just spent a lot of time making it feel embarrassingly simple.
The entire interface — every label, button, error message, and report — is available in five languages. Switch per user, not per installation. One company, five colleagues, five languages.
VAT rates, invoice requirements, and lookup services differ by country. Beancounter has built-in knowledge for three jurisdictions — and looks up company details directly from official government registers.
Correct Belgian VAT rates pre-configured. Export rules for services and goods — both intra-EU and outside the EU — are all pre-set up, so the right VAT treatment is applied automatically. Look up any Belgian company by VAT number via the official EU VIES register — name and address auto-fill instantly.
French VAT rates and invoice requirements built in. VIES lookup supported for French companies. French language interface available throughout.
Monaco uses French VAT rules, which Beancounter handles correctly. Monégasque companies have no VAT number — instead, Beancounter is directly integrated with the official Répertoire du Commerce et de l'Industrie (RCI). Search by name and auto-fill the company record, including the RCI number, straight from the Monaco company register.
Get in touch and we'll set you up. No long-term contracts, no per-seat licensing surprises.
Get in touch